Job Details

JOB SUMMARY: Provides administrative assistance to Project Management and additional departments in a fast-paced working environment. Responsible for accurate data entry, tracking, logging and disseminating of information.

SUPERVISES: N/A

ESSENTIAL FUNCTIONS:

1. Receives direction from Project Managers and Contracts to generate requisitions for Subcontractors. Quotes and applicable item specifications are scanned and sent electronically to Sub-Contracts. Original signed hard copy is filed by item number. Several requisitions generated daily.
2. Releases RCC's (Request for Contract Change) and RTR's (Reservation Task Request) to Production, Project Team, and Sub-Contracts. RCC's and RTR's are received from Contracts via e-mail and are electronically stamped and signed. All applicable Trades and Sub-Contractors are listed directly under the "Released for Production" electronic stamp. A digital copy of the Released RCC or RTR is labeled accordingly and saved in two different locations on the network. Hard copy must be filed numerically by item in the job file. Multiple RCC's and RTR's are released daily.

1. Processes a heavy volume of CFR's (Condition Found Reports). CFRs are received, via e-mail, from Sub-Contractors. Project Managers, Trades, and various departments within MHI submit CFRs via Jarvis. Upon Project Manager's review and approval, CFR is entered into NMD-R (Navy Maintenance Database Re-platform). Answers are pulled at least twice a week from NMDR. Answered reports are labeled appropriately, logged into the web application with the appropriate answer date, and distributed to the originator via e-mail, and filed both electronically and physically.
2. Collects Manning numbers from Sub-Contractors via e-mail weekly and submits spreadsheet to the PM (Project Manager) for approval then submits to the Scheduling department.

ADDITIONAL RESPONSIBILITIES

1. Light maintenance on 2 copy machines. Task is comprised of filling five paper trays, replacing toner cartridge and clearing paper jams.
2. Provide occasional assistance to Project Managers/Assistant Project Managers with Microsoft Applications. Provide guidance to new Project Managers/Assistant Project Managers on administrative processes and systems data management.
3. Performs other related duties as assigned by Supervisor.

MINIMUM QUALIFICATIONS

1. High School Diploma or Equivalent.
2. Three years of administrative experience preferably in the ship repair industry.
3. Must be able to multi-task, prioritize, and be detail oriented.
4. Excellent verbal, written and interpersonal communication skills.
5. Must be able to type 55 words per minute.
6. Basic PC skills. Microsoft Office Suite 2007 or above. Adobe Standard 9 or above.

WORKING CONDITIONS

Office environment. Duties of this job require sitting for long periods, occasional lifting up to 15 lbs., motor coordination skills, ability to perform basic arithmetic accurately and quickly, the ability to express ideas using the spoken word and perception of speech.

The specific statements shown in each section of this description are not intended to be all-inclusive. They represent typical elements of criteria necessary to successfully perform the job. Marine Hydraulics International, Inc. is an at will employer. EOE/Disability/Vet