Job Details

Part Time Clerk

Department: Virginia Beach Sheriff's Office

Salary: $16.00 per hour

Job Type: Part Time

Work hours: Monday Friday, 10:00am - 3:30pm (with 1/2 hour lunch)

Class Summary

Performs routine clerical work involving related office tasks of a standardized nature.

Representative Work Functions and Responsibilities

Individual will perform responsible clerical work involving related office tasks of a varied nature. Organize, sort, verify and scan documents into Laserfiche; run and filter reports; coordinate workflow and filing system for active and inactive files; complete database management; complete records management for the storage and destructions of files; operates standard office machines and equipment. Perform other job duties requiring skills, knowledge and physical requirements as demanded by those duties described or less. Individual assignments will be determined by the supervisor based on then current workloads and department needs.

Performance Standards

Effectively coordinates and performs all duties, scan documents, cordially receives telephone inquiries; clearly communicates information; accurately files correspondence, maintains records.

Minimum Qualifications

High school or GED or any equivalent combination of experience and training which provides the required knowledge, skills and abilities listed above and associated with such positions as receptionist, office clerk, or office assistant. Must have, or obtain, a current and valid Virginia or North Carolina driver's license in accordance with Virginia of North Carolina DMV driver's license eligibility requirements.

Special Requirements

All appointees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Knowledge-Skills-Abilities Required to Perform Satisfactorily

A. Knowledge 1. Knowledge of office terminology, procedures, and equipment. 2. Knowledge of correct grammar and punctuation. B. Skills 1. Skill in operating standard office machinery and Sheriff's Office standard software applications. 2. Skill in filing and retrieving information. C. Abilities 1. Ability to perform tasks requiring incumbent to sit or stand for extended periods of time throughout the workday. 2. Ability to perform basic data entry or maintain handwritten records for extended periods throughout the workday. 3. Ability to hear at a conversational level. 4. Ability to comprehend and follow oral and written instructions. 5. Ability to effectively communicate with other appointees and the general public both orally and in writing. 6. Ability to maintain an appropriate work pace, focus on routine tasks without distraction and complete assigned task within expected time frame. 7. Ability to perform routine tasks that vary little from day to day. 8. Ability to establish and maintain effective working relationships with the public, supervisor(s), and co-workers. 9. Ability to carry out procedures or decisions requiring little independent judgment. 10. Ability to remember basic procedures or steps and recall them to carry out routine tasks. 11. Ability to adjust routine procedures to accommodate simple challenges. 12. Ability to adjust to typical work stressors (deadlines, disagreeable contacts, etc).

Working Conditions

The below stated working conditions are intended to provide a general overview of the environmental conditions inherent in the job setting, as well as the physical, mental, and sensory requirements necessary to perform the essential functions of positions in the noted job title. Note: Per SOP 03-09-01 Americans with Disabilities, the Sheriff's Office follows the requirements of the Americans with Disabilities Act (ADA) in all hiring and employment decisions. The Sheriff's Office shall not discriminate on the basis of disability in its hiring and employment practices. The Sheriff's Office shall make reasonable accommodations for the known physical or mental limitations of a qualified applicant or appointee with a disability upon request unless the accommodation would cause an undue hardship on the operation of the Sheriff's Office business.

Physical Requirements

Physical refers to the requirement for physical exertion and coordination of limb and body movement. Positions typically involve sedentary work that requires walking or standing some of the time; involve exerting up to 10 pounds on a regular and recurring basis to lift, push, pull, or otherwise move objects; and involve routine keyboard operations.

Mental Requirements

Mental refers to the degree that the job involves cognitive activities, and use of mental processes. Performs clerical, manual, and technical tasks requiring a wide range of procedures and may require intensive understanding of a restricted field or complete familiarity with the functions of a unit or small division of an operating agency; requires normal attention with short periods of concentration for accurate results or occasional exposure to unusual pressure.

Environmental Conditions

Environmental refers to job conditions inherent to the job setting, including those that may lead to injury or health hazards even though precautions have been taken. This job involves a risk of limited to no exposure to any environmental hazards.

Sensory Requirements

Sensory refers to hearing, sight, touch, taste, and smell required by the job. This job requires normal visual acuity, and field of vision, hearing and speaking.

The Virginia Beach Sheriff's Office is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sexual orientation, gender identity, national origin, veteran, or disability status.