Job Details

Job Description

POSITION TITLE : ASSOCIATE II

REPORTS TO : BUILDING PRINCIPAL

OVER-TIME STATUS : NON-EXEMPT

PAY GRADE : 106

JOB SUMMARY

Performs intermediate skilled clerical work performing a variety of secretarial and clerical tasks in an office environment; does related work as required.

ESSENTIAL DUTIES

Serving as secretary to a supervisor; greeting visitors and answering telephone, providing information; preparing and maintaining files and records.

• Serves as receptionist; answers telephone, provides program information, takes and dispatches messages;
• Interviews visitors and refers to proper authority for disposition;
• Responds to inquiries about programs, qualifications, test requirements, procedures and policies;
• Types general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction;
• Maintains appointment calendar, schedules appointments and meetings;
• Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures;
• Collects and prepares data for records and reports;
• Maintains computerized records and generates appropriate reports;
• Makes arithmetical calculations; requisitions supplies and materials for department;
• Maintains text book lists, mailing lists, files and card indexes;
• Operates standard office, word processing and data processing equipment;
• Performs related tasks as required.

JOB SPECIFICATIONS / PHYSICAL REQUIREMENTS

Thorough knowledge of standard office procedures and protocol; ability to operate multi-line telephone system; ability to speak clearly and to understand and follow written and oral directions; ability to operate standard office and personal computer equipment; good keyboarding skills in word processing, data entry and typing; ability to type accurately and at a reasonable rate of speed; ability to effectively manage multiple tasks simultaneously; good interpersonal communication skills with ability to handle difficult situations / individuals; understanding of public education administrative organization preferred.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken work levels; visual acuity is required for preparing and analyzing written and / or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities. The worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE

Any combination of education and experience equivalent to graduation from high school; previous clerical and office experience.