Job Details

Job Description

CTR Group is seeking a Purchasing Assistant for an Industrial HVAC Contactor in the Newport News, VA, area. Immediate opening and urgently hiring!

POSITION DUTIES:

The Purchasing Assistant is responsible for, but not limited to:
• Perform forklift deliveries as required
• Research and resolve PO missing paperwork
• Places POs and fulfills requests for quotes as needed in support of the Purchasing Agent
• Process employee PPE requests
• Research and resolve missing credit card receipts
• Create item cards for new items not in system
• Research and resolve unreceived PO's
• Prepare PRO tickets, UPS outbound and inbound deliveries
• Maintain timely credit card receipts
• Prepare tools for vendor repair
• Stay current with unreceived PO's
• Close out any open POs that should have been received by the last week of each month
• Proofread job numbers, quantities, item cards, etc. on POs
• Log any process discrepancies as needed
• Process requested orders for materials via email, walk-in, phone, material request forms
• Create PO/item cards as needed
• Follow up with vendor for receipt/delivery date
• Email request or PO#, any details pertaining to order, and anticipated delivery date
• Requestor quote-provide item specification and delivery/pickup timeframe
• Request purchase approval from Department Heads
• Assist Purchasing Agent and Shipping/Receiving and Inventory Coordinator as needed
• Receive and invoice POs as needed
• Scan and attach all purchasing/receiving/invoicing documents to POs
• Obtains invoices from vendors as needed
• Assist Shipping/Receiving and Inventory Coordinator with monthly stock counts

REQUIREMENTS:

• Experience in an industrial setting
• Knowledge of steel, fittings, and industrial parts preferred
• High school diploma or an equivalent
• Accounting experience is strongly recommended and preferred
• Ability to work independently and within a team
• Excellent customer service
• Effective communication skills
• Working knowledge of ERP purchasing system (Microsoft Dynamics, Great Plains preferred)
• Ability to negotiate pricing ensuring the lowest standard cost
• Analytical with the ability to effectively solve problems
• Ability to safely operate a forklift (training provided)
• Effective verbal, listening, and communication skills
• Attention to detail and high level of accuracy
• Computer skills including spreadsheet, emails and word processing programs
• Experience with expense, MRO items preferred
• Knowledge of principles and processes for providing internal and external customer service

CTR Group has been a leader in its industry for over 30 years and is rated highly on Google, Indeed and Facebook for being a great company to work for. If you enjoy being a part of a great team, Apply today and Check out our website for more information.

CTR Group is an equal employment opportunity employer. Candidates are selected based on qualifications and defined requirements of the job, not on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin or any other protected status. Further, CTR Group encourages United States' Veterans and persons with disabilities to apply for positions for which they are qualified.