Job Details

PeopleShare is hiring an Administrative Assistant!
Are you organized, detail-oriented, and eager to support a busy office environment in Suffolk, VA? We're looking for a reliable Administrative Assistant to join our team and play a key role in keeping operations running smoothly. This position offers steady weekday hours, competitive pay, and the opportunity to work with a collaborative team.

Job Details

• Schedule: Monday - Friday, 8:00 AM - 5:00 PM
• Pay Rate: $20-$21 per hour (based on experience)

Key Responsibilities

Administrative Support:

• Enter and process FedEx and other invoices as assigned.
• Obtain approvals for invoices and track vendor issues as directed by the Finance team.
• Scan and upload back-up documents to the shared server.
• Monitor and resolve Amazon customer disputes through the Amazon portal.
• Assist with input and tracking of inter-branch transfers.
• Take on other administrative projects as assigned.

Office Operations:

• Order and maintain office supplies in a timely, organized manner.
• Log into the call queue daily to route customer service calls or take messages during peak seasons.
• Prepare ad hoc reports, spreadsheets, and other information as needed.
• Serve as the first point of contact for visitors.
• Sort and distribute incoming mail; process outgoing mail.
• Cross-train in various activities to provide backup support across the office.

Qualifications

• College degree/diploma in Finance or previous experience in accounts payable/receivable.
• Prior administrative office experience preferred.
• Experience with an ERP system (Visual is a plus).
• Strong communication skills for interacting with both internal teams and external partners.
• Ability to multitask and manage a high workload efficiently.
• Highly organized with strong attention to detail and time management skills.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Comfortable working independently as well as collaboratively.
• Able to prioritize tasks, take initiative, and maintain confidentiality.

PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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