Job Details

Posting Details

Posting Summary

Working Title
Administrative Assistant - Emergency Medical Services

Role Title
Admin and Office Spec III

Role Code
19013-SW

FLSA
Nonexempt

Pay Band
03

Position Number
295W0266

Agency
Tidewater Community College

Division
Tidewater Community College (Div)

Work Location
Virginia Beach - 810

Hiring Range
$16.26 per hour, part time

Emergency/Essential Personnel
No

EEO Category
F-Admin Supp

Full Time or Part Time
Part Time

Does this position have telework options? -Telework options are subject to change based on business needs-
No

Does this position have a bilingual or multilingual skill requirement or preference?
No

Work Schedule

Monday 9am-2:30pm
Tuesday-Friday 9am-3:30pm

part time, 29 hours

Sensitive Position
No

Job Description

Tidewater Community College has served South Hampton Roads - both students and employers - for 50 years. It has grown from 1 campus into a regional educational and economic force. TCC is the largest provider of higher education and workforce services in Hampton Roads, enrolling nearly 28,000 students in 2019-20. Founded in 1968 as a part of the Virginia Community College System, Tidewater Community College (TCC) services South Hampton Roads with 4 campuses in Chesapeake, Norfolk, Portsmouth, and Virginia Beach, 7 regional centers and 2 important cultural institutions. The college had 3,203 graduates in 2019-2020, 40 percent of whom pursued degrees that would let them transfer to 4-year institutions. Of South Hampton Roads residents enrolled in higher education 36% enrolled at TCC. TCC's institutional accreditation is affirmed through 2027 by the Southern Association of Colleges and Schools Commission on Colleges.

This position will provide administrative, technical, and general office support to the Emergency Medical Services. Support includes assisting with EMS office telephone and e-mail communications, maintenance of program and student records and databases, and other clerical duties associated with the program operations.

Functional Responsibilities:
• Assist with entering class schedules, procurement, and textbook orders.
• Receive and file course syllabi, checking for compliance with TCC standards.
• Maintain accurate/detailed files related to purchasing, expenditures, inventories, and student data.
• Keep accurate student files and meeting minutes.
• Maintain confidentiality as appropriate.
• Order, stock, and inventory supplies from the college warehouse for the pathway.
• Schedule appointments and meetings.
• Communicate with other departments throughout the college to process a variety of college documents.
• Utilize excellent customer service skills while interacting with a variety of constituencies such as students, faculty, staff and Administration.
• Assist with preparing adjunct faculty contracts.
• Triage students, internal, and external customers to assess and meet their needs.
• Prepare and send standard office correspondence and forms.
• Complete workloads and reassigned time form submissions
• Other duties as assigned

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications
• Knowledge of and ability to use a variety of PC-based software, including Microsoft Office Suite.
• Ability to create and maintain moderately complex spreadsheets and databases using Microsoft Excel.
• Knowledge of internet search techniques.
• Ability to work independently.
• Ability to communicate effectively orally and in writing.

Additional Considerations
• Knowledge of EMS admissions processes.
• Knowledge of state regulations related to purchasing.
• Knowledge of VCCS student information system.

Operation of a State Vehicle
No

Supervises Employees
Yes

Required Travel

N/A

Posting Detail Information

Posting Number
WGE_2728P

Recruitment Type
General Public - G

Number of Vacancies
1

Position End Date (if temporary)

Job Open Date
09/02/2025

Job Close Date
09/09/2025

Open Until Filled
No

Agency Website
TCC.EDU

Contact Name
Lizette White

Email
...@tcc.edu

Phone Number

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at 800-###-####, or DBVI at 800-###-####

Additional Information

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link:

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

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