Job Details

Classified - Position - Associate I

Job Number 370#######

Start Date

Open Date 05/19/2025

Closing Date

Job Description

POSITION TITLE: ?ASSOCIATE I - ATTENDANCE CLERK REPORTS TO: BUILDING ?PRINCIPAL
OVER-TIME STATUS: ?NON-EXEMPT PAY GRADE: ?406

JOB SUMMARY:
Performs responsible clerical work requiring a qualified typist; prepares and maintains fiscal and related records; does related work as required. Work is performed under the regular supervision of a school secretary, assistant principal and/or principal.

ESSENTIAL DUTIES:
Attendance Clerk duties; Assisting the school secretary, Assistant Principal and Principal in preparing and maintaining files and records; serving as telephone operator and receptionist; assisting students and parents.

1. Meets and screens visitors, answers telephone and processes mail;
2. Maintains manual and computer registers, attendance and grade records and reports;
3. Registers students, verifies data, answers questions, types schedules and prepares records;
4. Signs students in and out, writes student passes;
5. Processes withdrawing students, processes and forwards records;
6. Prepares attendance records and student information for data entry;
7. Types letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records;
8. Processes and distributes mail;
9. Sets up and maintains office filing systems;
10. Assists with collection and accounting for fees;
11. Posts attendance and student records to computer;
12. Prepares and maintains payroll, leave and personnel files;
13. Performs related tasks as required.

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS:
Knowledge of standard office practices, procedures and equipment; some knowledge of school system routine and procedures; some knowledge of bookkeeping terminology, methods and procedures; general knowledge of business English, spelling and arithmetic; thorough knowledge of personnel and payroll procedures, financial record keeping and banking procedures; ability to establish and maintain effective working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to type accurately and at a reasonable rate of speed; ability to meet the public effectively.

This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires stooping, reaching, standing, pushing, pulling, lifting, and fingering; vocal communication is required for expressing or exchanging ideas by means of the spoken word;
hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school.

APPLICATION PROCEDURE:

All applicants please submit an on-line application along with copies of supporting credentials. Be sure to connect your application to the advertised position.

PORTSMOUTH PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER

Salary Rate Range Starting at $15.08/hr

Job Description View Attachment